The purpose of this policy is to provide guidelines on the submission of invoices for payment by Suppliers (trade vendors for goods and services, consultants, independent contractors) conducting business with the Georgia Institute of Technology, while also ensuring compliance to the University System of Georgia, State Accounting Office and Institute payment policies.
All invoices submitted for payment by Suppliers must be sent directly to Accounts Payable with a valid Georgia Tech purchase order number.
All Suppliers conducting business with Georgia Tech, and all Georgia Tech employees, (includes faculty, staff, students and employees) submitting invoices for payment on behalf of the Supplier.
| Supplier | Trade vendors for goods and services, consultants, or independent contractors conducting business with Georgia Tech. |
| 5.1 Invoice Submission | |
| Invoice Submission | Invoices are to be sent with a valid Georgia Tech PO number to apinvoices@gatech.edu. |
| Invoice Submission for Office of Sponsored Programs(OSP) | Invoices are to be sent with a valid Georgia Tech PO number directly to Office of Sponsored Programs (OSP). |
| 5.2 Payment Terms | |
| Payment Terms | Payment Terms are net 30 days from date of invoice, receipt of goods, or receipt of correct invoice, whichever is later, unless stated otherwise in the supplier’s agreement. |
All Georgia Tech employees, (includes faculty, staff, students and employees) submitting invoices for payment on behalf of the Supplier are to ensure invoices are submitted with a valid Georgia Tech PO number to apinvoices@gatech.edu.
Suppliers who are found in violation of the policy are at risk of delayed payment or not receiving payment for goods or services rendered.
To report suspected instances of ethical violations, please visit Georgia Tech’s Ethics Hotline, a secure and confidential reporting system, at: https://secure.ethicspoint.com/domain/en/report_custom.asp?clientid=7508
| Revision Date | Author | Description |
| 12/2020 | Accounts Payable | Updates to align with Workday |
| 02/2011 | Accounts Payable | New Policy |