Undesignated Sponsored Instruction, Sponsored Research and Sponsored Other fund 20400 driver worktags are used as a means of facilitating the budgeting of personal services only when specific Award/Grant numbers are not yet known.
Undesignated expenditures must be completely removed from the accounting records before the end of each fiscal year.
Undesignated driver worktags should only be used where there exists a high degree of assurance that the award(s) will be approved or where administrative delays have been encountered in the issuance of award documents and the assignment of Award/Grant driver worktags. They were never intended as a budgetary device to cover salaries for which adequate funding had not been made and only hopes exist to cover them in the future. Undesignated worktags are not to be used as a means of "balancing" a budget and they should never be used when valid sponsored information is available.
Advance Award/Grant numbers can be assigned under specific circumstances as described in Institute Research Policy 2.7.
An undesignated sponsored report is produced each month by the Commitment Accounting team for each unit and for the Office of the Executive Vice President for Research (EVPR).
For the first eleven months (July - May) of the fiscal year, any undesignated expenditures over 60 days will require justification in accordance with procedures managed by the Office of the EVPR.
Prior to the end of the fiscal year, any balances in the Undesignated Sponsored Projects must be removed and posted to an appropriate unit worktag or other allowable funding source.
Contact Commitment Accounting through ServiceNow for specific guidance related to managing salary allocations as Express Direct Retro (EDR) transactions.
Contact the Grants and Contracts Accounting Department through ServiceNow for specific guidance related to managing sponsored awards at Georgia Tech.
Personal Services and Effort Reporting guidance is available on the Grants and Contracts Accounting website at www.grants.gatech.edu.