6.0 Post-award Management – Programmatic Administration
6.0 Post-award Management – Programmatic Administration s1polics6.1 Intellectual Property and Licensing
6.1 Intellectual Property and LicensingCommercializing your innovation begins with an initial disclosure to the Office of Technology Licensing. Through this process, Office of Technology Licensing can record the innovation, determine what form of intellectual property is involved and any sponsor rights, establish accurate inventorship and ownership interests in the innovation, and determine through various means of evaluation whether the innovation has commercial potential. Innovations should be reported to the Office of Technology Licensing as early as possible in the discovery process to ensure protection of intellectual property and to gain a comprehensive understanding of the options available in commercializing your research.
This policy applies to all Georgia Tech Faculty and Staff.
| Revision Date | Author | Description |
|---|---|---|
| 12-31-2013 | GTRC-IE | Rev 1.0 |
6.2 Deliverables [Progress/Annual/Interim/Monthly Technical Reports]
6.2 Deliverables [Progress/Annual/Interim/Monthly Technical Reports]It is Georgia Tech’s policy to meet all contractual obligations of a sponsored project. It is the responsibility of the PD/PI to submit to the sponsor, all technical reports, final reports and any other deliverables that may be required under the sponsored agreement.
Deliverables must be submitted to OSP on-line via WebWise.
This policy applies to all Georgia Tech faculty and staff members.
| 3.1 Deliverable Submission | |
|---|---|
| Online Submission | Deliverables must be submitted to OSP on-line via WebWise under the project deliverables tab. Submissions are updated immediately by the system and may be viewed on line. |
| 3.2 Training Tutorials | |
|---|---|
| Deliverable Submission: | |
| Tips: |
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| Revision Date | Author | Description |
|---|---|---|
| 1-2-2014 | OSP | Rev 1.0 |
6.3 Property Management
6.3 Property Management s1polics6.4 Travel including International Travel
6.4 Travel including International TravelAll travel by faculty, staff, students and guests utilizing sponsored programs funds administered through the Office of Sponsored Programs must meet the Cost Accounting Standard criteria. It is allowable, allocable, and reasonable. Travel is allowable as a direct charge if such travel will provide a direct benefit to the project.
If prior approval for foreign travel wasn’t obtained in the proposal stage and it is a federal sponsor, please refer to the FDP Approval Matrix for next steps.
The Fly American Act applies for travel funded by federal awards
This policy applies to all Georgia Tech faculty and staff members.
| Revision Date | Author | Description |
|---|---|---|
| 1-2-2014 | OSP | Rev 1.0 |
6.5 Closeout
6.5 CloseoutProject Close Out is an administrative process that is handled by a Contracting Specialist assigned to the Contracting Support Division within the Office of Sponsored Programs. The requirements for project closeout are established by contractual provisions and/or agency regulations. The Contracting Specialist will ensure that all required closeout documents are submitted to the sponsor (i.e. final invoice, disclosures on patents and inventions, property, and security).
This policy applies to all Georgia Tech faculty and staff members.
| 3.1 Closeout Procedures | |
|---|---|
| Process |
30 days prior to end of performance date – Auto-generated e-mail sent to PI and department notifying PI that project expires in 30 days 1. PI notifies CO if extension will be requested 30 days after end of performance date – Auto-generated e-mail sent to PI stating project has passed its end of performance Project is closed by Contracting Specialist |
| Reporting Requirements |
1. PI responds to close out notice stating if there are inventions or discoveries associated with project 2. PI completes all deliverables for the project 3. Final Invoice/Financial Papers are completed by G&C Accounting or GTRI Accounting 4. Property Report is prepared by Property Dept 5. Classified Material Certificate is prepared by Security Department |
| Subagreements | Closeout Documents flow down from the main project |
| Termination of Project | Project is terminated when all obligations to the sponsor have been fulfilled |
| Questions? | Contact the Contracting Specialist or Closeout Manager overseeing the project close out. |
4.1. Principal Investigator
The PI is responsible for informing the Contracting Specialist and OSP, if an extension will be requested, if there are any inventions or discoveries associated with the project, and for completing all deliverables for the project
4.2. OSP Contracting Specialist
The Contracting Specialist is responsible for ensuring that all required closeout documents are submitted to the sponsor (i.e. final invoice, disclosures on patents and inventions, property, and security).
| Revision Date | Author | Description |
|---|---|---|
| 1-2-2014 | OSP | Rev 1.0 |
6.6 Related Georgia Tech Policies and Procedures
6.6 Related Georgia Tech Policies and Procedures s1policsAdministration and Finance
http://af.gatech.edu/
Grants & Contracts Accounting
http://grants.gatech.edu/
Office of Legal Affairs
http://www.legal.gatech.edu/
OIT
http://www.oit.gatech.edu/